​PayPeople Leave & Attendance Management SOP

Objective: The object of this SOP is to ensure all leave requests are submitted and approved in advance.

Team Members' Responsibilities:

• Submit the leave request as follows:

o Submit annual leave requests (more than 1 week) at least 2 weeks in advance.

o Submit leave requests (more than 2 days) at least 1 week in advance.

o Submit leave requests (1 day) 2 working days in advance.

• Obtain approval through PayPeople before taking leave to prevent payroll issues.

Team Leads' Responsibilities:

• Approve leave requests within 2 working days.

• Complete all approvals by the 23rd to ensure payroll accuracy.

• Regularly check the PayPeople dashboard for pending requests and respond to HR escalations by the 22nd of each month.

HR Responsibility:

• Share leave reminders with teams by the 20th of each month.

• Verify system entries weekly and mark unapproved leaves as invalid after the 23rd of each month.

• Address discrepancies raised before the 25th of each month.

In Case of Emergency:

• Notify your Team Lead and HR immediately if you are unable to access PayPeople.

• Log your leave in the system as soon as possible and ensure approval within 2 days

Important:

• Leaves pending approval beyond the 23rd of each month may affect payroll processing